淘金高阶英语六级巅峰阅读 篇章阅读10：办公管理

　　篇章阅读10：办公管理

　　I have worked with so many people over the years that have made me wonder how on earth they can work at their desk when everything that was in their drawers and in their filing cabinets has ended up in piles on top of their keyboard. One co-worker of mine couldnt remember what clour the top of his desk was! J had to say something. but when J did, he told me that he knew where everything was and needed all that paperwork for different projects he was working on.

　　Some study suggests that about 15% of our time is wasted on looking for misplaced files and paperwork at the office. People gel really defensive when you tell them that their desk is a mess. They say that they dont have time to clean up. as they are too busy. And if they would file certain items they would forger co work on it and would therefore miss the deadline.

　　Hence. first things first. get yourself some folders and a black marker. Take every piece of paper on your desk one by one and file them. Make sure that everything you need to do with these papers is written down on a to-do list or even better in your computer organiser. For example. if you have to work on your budget next Monday, write down work on budget in your computer organiser so that when Monday comes, your computer will send you a reminder that you need co work on your budget today. Then file that paper in a folder named budget . Put that folder away-not on your desk!! But in your filing cabinet. Proceed this way with every bit of information that clutters your desk. Do not get distracted by a form that reminds you that you need to do something. Instead. jot it down on your to-do list or in your organiser. You wont forget it as it has been written down. File it and move on. Keep focused. Only do one thing at a time for the moment and that is to organise and clean your desk.

　　参考译文

　　多年来，我与很多人共事过。这些人常常让我百思不解：当原来在抽屉及文件柜里的东西最终在他们的键盘上堆积成山时，他们何以还能安坐在桌旁工作?我的一位同事甚至都记不起自己的桌面是什么颜色。我不得不说他几句。但我说完后，他告诉我，他知道所有东西都摆放在哪里，而且他需要所有这些书面材料来完成手头不同的项目。

　　一项研究显示，我们在办公室浪费了大约l5%的上班时问来寻找放错地方的文件和书面材料。当你告诉别人他们的桌子乱七八糟时，他们一定会据理力争。他们说自己太忙没时间整理。如果把某些东西存档的话，就会忘了处理，从而误了期限。

　　那么,先从最重要的事情开始，给自己准备一些文件夹和一支黑色的记号笔。将桌上的纸张逐一收好，进行归档。一定要将这些书面材料需要处理的一切事宜都记录在 任务 单上，或者最好记录在计算机整理器中。比如，你下星期一得做预算报告，在计算机整理中写下 做预算报告 ，这样到了星期一，计算机就会提醒你，今天该做预算报告了。接下来将这张纸归档到名为 预算 的文件夹里，将文件夹移走 不要放在桌上!!放到文件柜里。用这种方法继续处理你桌上堆得满满的所有信息。不要因为某张表格让你想起还有事情要做而心烦意乱。将要做的事情简单记录在 任务 单上或计算机整理器中。因为已经记录下要做的事情，你不必担心会忘记。将它归档后再继续。集中注意力，现在只做一件事，寻孓是收拾、整理你的桌子。

　　测试题

　　1. By mentioning his co-worker couldn t remember the color of the desk top, the author implies that_____________.

　　A) the color of the desk top was too trivial to remember

　　B) people were always kept too busy with office work

　　C) people always misplaced their stationery

　　D) disorganized office was hard to tolerate

　　2. What did the author most probably say to his co-worker?

　　A) The author told him to put away the unnecessary paperwork.

　　B) The author asked him for the paperwork he was working on.

　　C) The author advised him to remember where everything was.

　　D) The author suggested he deal with the projects one by one.

　　3. Some people regarded the files left on the desk top as _________.

　　A) functionally a computer B) side products of a project

　　C) reminders of the work to do D) evidence for their busy work

　　4. A budget folder is used for__________.

　　A) keeping the to-do list

　　B) recording what has been done

　　C} registering the companys budget

　　D) filing the papers useful for future tasks

　　5. According to the author, the most important thing right now is to ________.

　　A) sort out the priority of the office work

　　B) clean the desk by filing the paperwork

　　C) be concentrated on what is being done

　　D) stop piling everything on the desk top

　　选项翻译与答案详解

　　1.作者提到他的同事不记得桌面的颜色，他是想要暗示_______________。

　　A) 桌面的颜色这样的事情太琐碎，很难记得住

　　B) 人们总是忙于办公室工作

　　C) 人们总是乱放文具

　　D) 杂乱无章的办公室让人无法忍受

　　题干是首段第2句的内容，是针对该段首句 抽屉及文件柜里的东西最终在他们的键盘上堆积成山 的进一步形象说明，可见作者以此暗示 人们总是胡乱堆放文具 ，因此C为本题答案。

　　2. 作者最可能跟同事说什么?

　　A) 作者告诉他要将不必要的文书工作摆在一边。

　　B) 作者让他把正在做的文书工作绐自己。

　　C)作者建议他要记得东西摆放的地方。

　　D) 作者建议他做事情要一件一件地来。

　　根据首段末句那位同事的回答可以推断作者对他说的内容应该是：整理办公桌，把不必要的文件文具清理干净，由此可见，本题应选A。本段主要针对 乱七八糟的办公桌 这个话题，B、D都与此主题无关，不能选;C与主题关系不密切，也不能选。

　　3. 有些人认为留在桌面上的文件_____________。

　　A) 有电脑的作用 B) 是一个项目的副产品

　　C) 提醒自己还有什么工作要做 D) 证明了他们的工作有多么忙

　　第2段末句中的if...they would forget表明有些人把文件堆放在桌面上以防忘记要做的事，因此本题应选C。A.B均无原文依据;D中的busy一词在第2段倒数第2句提及，但这一句与下一句没有逻辑上的因果关系，故不能选。

　　4. 一个 预算 文件夹是用来___________。

　　A) 保存 待做事情 清单的

　　B) 记录已经做了的事情的

　　C) 记录公司的预算

　　D)保存对未来的工作任务有用的东西

　　末段提到了整理桌面文件的步骤，还举了具体的例子，如要做预算报告，先将任务记录在计算机整理器中，然后将资料归人 budget 档案，以备今后使用，因此，budget收藏的是在将来可能有用的资料，即D项所述。

　　5. 作者认为，眼下最重要的事情是_________________。

　　A) 分类办公室工作的优先顺序

　　B) 将文书工作归档来整理办公桌面

　　C) 把注意力敢在正在做的事情上面

　　D) 不要再把所有东西都堆在桌面上

　　末段末句的Only do one thing... and that is... 表明该句提到的就是现在所要做的最重要的事，B的内容与that is后的内容相同，因此选B。