面试英语第15章：应聘秘书(音频)

秘书的应聘和其它职业不同，秘书职业需要你有专业技能，与人打交道灵活大方又不失庄重礼貌。如果你在初次见面时，给对方以良好的印象，得体地展示自己的才能，那你成功的可能性就大一些。

秘书一职主要涉及到的职责是打字、速记以及熟练掌握办公设备，所以对各种办公设备的英文表达要正确掌握。主要有：打印机（printer）、复印机（duplicating machine）、传真机（fax machine）、计算机（computer）、幻灯机（epidiascope）。秘书工作比较繁杂琐碎，所以要把事情做得有条不紊和有效率，在面试中要特别强调自己很有耐心（patient）、细心（careful）、灵活性（flexible）。做秘书，头脑要清，手脚要勤；点子要精，办法要灵；胸怀要宽，待业要诚；办事要公，言行要慎；形象要新，近乎完美。

BASIC EXPRESSIONS 基本句型表达

I started the job as a junior secretary.
刚开始这份工作时，我是初级秘书。

I thrive on challenge and work well in high-stress environments.
我能应付挑战，而且在高压力的环境中也能工作非常出色。

What specific duties would I perform (/ be responsible for / be assigned) if I am hired?
如果我被录用了，我的具体职责是什么？

I really need more information about the job before we start to discuss salary.
在讨论薪水前，我需要更多了解这份工作。

Maybe you could tell me what is budgeted (/ prearranged / allocated) for the position.
或许你可以告诉我这个职位的预算报酬是多少。

CONVERSATIONS 会话

(A=Applicant I=Interviewer)

Dialogue 1

I: Tell me about yourself and your past experience.
I: 说说你自己和你过去的经历吧。

A: I have worked as an executive secretary for 5 years, first for trading companies, and now I am working for a trust company. I interact well with peers, clients, administrators and bosses. I thrive on challenge and work well in high-stress environments.
A: 我已经做执行秘书五年了，开始是为一家贸易公司工作，现在是一家信托公司。我和同事、客户、行政管理员以及老板相处得非常好。我能应付挑战，而且在高压力环境中也能工作很出色。

I: How are your typing and shorthand skills?
I: 你的打字和速记能力如何？

A: I can type 100 Chinese words a minute and take dictation in English at 150 words a minute.
A: 我能一分钟打100个汉字，英语速记一分钟可达150个。

I: Can you operate computers skillfully?
I: 你能熟练操作计算机吗？

A: Yes, I can. I have received some special training in computers. Besides I am good at operating common office machines, such as fax machines and duplicating machines.
A: 没问题，我接受过计算机方面的特殊培训，而且我还能熟练操作一般的办公设备，比如传真机和复印机。

I: Sometimes we are very busy and need to work overtime. How do you feel about that?
I: 有时候我们工作很忙，需要加班，你觉得如何？

A: That’s all right. But could you tell me how often and how many hours I should work overtime?
A: 没关系，你能告诉我加班的频率和时间长度吗？

I: It just depends. If we have important visiting delegations, you have to stay with us. It’s not unusual.
I: 这得看情况。如果我们有重要的访问代表团，你必须留在我们身边，这种情况很正常。

A: Mr. Smith, I’d like to ask you a question.
A: 史密斯先生，我想问你一个问题。

I: OK, please.
I: 好的，请问吧。

A: What specific duties would I perform if I am hired?
A: 如果我被录用，我的具体职责是什么？

I: Nothing different from a secretary’s common responsibilities. However, you know, our company is an international trade-oriented company, can you handle English papers and write English correspondence?
I: 和普通的秘书没什么区别，但我们公司是面向国际贸易的，你能处理英文文件和写英文信件吗？

A: Yes. I specialized in English secretary studies at college and that’s one of the main parts of my present job.
A: 可以，我大学时专门学过英语文秘的课程，而且这也是我目前工作中的主要部分之一。

I: What are your salary expectations?
I: 你期望多少薪水？

A: I really need more information about the job before we start to discuss salary. Maybe you could tell me what is budgeted for the position.
A: 在讨论薪水前，我需要更多了解这份工作，或者你可以告诉我这个职位的预算报酬是多少。

I: The starting monthly salary would be ￥2,000, with rises after the half year according to your competence.
I: 起薪是每月2000元，半年后会根据你的表现增加薪水。

A: I think it’s acceptable and I really like the job. And when can I know the decision?
A: 我觉得可以接受，我真的喜欢这份工作。我什么时候能得知结果呢？

I: We’ll inform you of our final decision by early July. Do you have any other questions?
I: 我们会在7月初通知你我们的最终决定。你还有别的问题吗？

A: No. Thank you for the time.
A: 没有了，谢谢你的宝贵时间。

Dialogue 2

R: Good morning, madam. Can I help you?
R: 早上好，夫人，需要我帮忙吗？

A: Good morning. I am Sunfang. Yesterday Mr. Smith told me to come for a job interview this morning. Is he available now?
A: 早上好，我叫孙芳。昨天史密斯先生通知我今天早上来面试，他现在有时间吗？

R: Yes, he is waiting for you in Room 123.
R: 有，他正在123房间等你。

A: Thank you very much.
A: 非常感谢你。

(Sunfang is knocking at the door.)
（孙芳敲门。）

A: May I come in?
A: 我可以进来吗？

I: Come in, please.
I: 请进。

A: Good morning, Mr. Smith. I am Sunfang coming for an interview.
A: 早上好，史密斯先生。我是孙芳，来面试的。

I: Nice to see you. Take a seat, please.
I: 很高兴见到你。请坐。

A: Thank you.
A: 谢谢。

I: We have been looking over your application. I see you have got several years experience in secretarial work. What kind of work did you do in your previous job?
I: 我们已经仔细看过你的申请表了，我知道你已经有几年的文秘工作经验。你以前的工作具体做什么？

A: I mainly did typing, filing, answering telephone calls and such routine work in the beginning. I started the job as a junior secretary, but within the year I was promoted to senior secretary of Southeast Company. I drafted business correspondence for the general manager.
A: 开始主要是打字、文件归档、回电话等日常工作。刚开始工作时我是初级秘书，不过在一年内我被东南公司提升为高级秘书。我为总经理起草商业信件。

I: Then what’s the reason that promoted you to leave Southeast Company?
I: 那什么原因促使你离开东南公司呢？

A: Last month the company moved to Guangzhou for further development. I was reluctant to relocate because I love Nanjing so much.
A: 上个月公司搬到了广州去发展。我很喜欢南京，不想重新安家。

I: Tell me what you know about our company.
I: 能说说你对我们公司的了解吗？

A: Your Company is the leading dealer in the import and export of cosmetics. Also, you have a reputation for being a good company to work for and you are in last year’ s top 500 Employers list.
A: 贵公司在化妆品进出口方面是最主要的经销商，而且你们公司名声很好，值得为其工作，还有你们公司上了最佳500名雇主的名单。

I: Tell me three positive qualities your coworkers would use to describe you and your work style.
I: 说说你的同事评价你的为人以及工作方式的三个积极方面。

A: First they’d say I am very punctual. They’d also say I am a cheerful person to work with. I don’t bring my problems to work. I try to have a positive attitude about work. And thirdly, they’d say I am flexible. I accept change easily.
A: 首先他们会说我是一个非常守时的人。他们也会说和我一起工作很愉快——我从不把个人的麻烦带到工作中。我努力以积极的态度来工作。第三，我为人很灵活――我很容易接受变化。

I: Tell me something about your education.
I: 说说你所受的教育吧。

A: I graduated from Yangzhou Junior College. Now I am attending evening classes in Nanjing Radio & TV University three times a week. My major is International Trade. I have already passed over half of the compulsory courses and five optional courses, and expect to receive a B.A. degree next year.
A: 我毕业于扬州专科学校，现在正在上南京广播电视大学的夜校，每周去三次，我学的专业是国际贸易。我已经通过了一半必修课和5门选修课，有望明年拿到文学学士学位。

I: I see you are an ambitious young lady. I wish you can make greater progress in the future.
I: 看得出你很有雄心，祝愿你在将来取得更大的进步。